The framing is defining the future work. This phase reminder draft its genesis and its usefulness in answering the question: why?
Or the client (s) are identified. Understanding the need of the foundation is essential to secure consistent objectives and give every chance for success at work. Just specify the objectives is the second point of the scoping phase. Thereafter it should describe future work in two horizons: Time and budget. For the first, set the end date and expected for the second estimate an overall package.
Another clarification is useful, what are the types of actors involved. That is to say generally mention the services and profiles without naming specific employees. The project manager is usually already selected.
This reflection leads to a concept note. It is usually after the meeting of the applicants and the client. It allows to communicate internally and to be used as a first reference before going further. It also requires the participation of the team in its drafting. They must take ownership of the tasks ahead.
This note contains descriptive information such as stakeholders, the team leader. It also informs on its foundation: the needs and objectives. It specifies its scope (services, processes ...). It establishes the means and maturity after describing the major stages.
1- Knowing how to organize projects
For a successful project, everything is a question of organization. Do not hesitate to invest time in the previous reflection before launching and managing the work.
The parameters to control are numerous. To organize a project method, it should take the steps, one by one, to initialize in planning means drawing on best practices.
The work ahead is to this very important title because from the items collected from stakeholders and means of the structure, "project manager" can build a tailored approach to achieve the objectives of the project.
2- Initialization of the book
To complete a project, it must be started! It is obvious that it bears repeating.
A basic error is to misunderstand the client's needs. What happens then the deliverable? ...
3- The project's objectives
The purpose of the project is fundamental to its success. It takes shape in setting specific objectives for this future work.
It is hard to imagine an investment whose purpose have not been clearly established. Any good manager knows.
Their definition is closely linked with the needs expressed. They bring this binder between the gross and operational needs expression that will allow teams to get to work. They know exactly what they will produce, when and at what cost. The issues are already often difficult to treat, it is not useful to add more blur on the results to be obtained. The efficiency as there!
Speaking of goals, good practices in other areas are also valid here. Including the famous SMART, an acronym that characterizes a perfect target.
4- Be responsible for projects
A real conductor.
This is special because the manager in question does not benefit from hierarchical power. It's a cross-functional manager. It must, through its expertise, continually prove their skills with members of his team.
We can easily understand that he must hold strong personal qualities: listening, negotiating capacity of moving men, etc. Short of leadership! It is a difficult role, but really exciting for someone who has the qualifications. The routine does not know it. Besides, he does not have time to really waste time on such tasks. It is constantly in action: definition of needs, coordination of resources, reporting to stakeholders ... The process is its framework, he is able to understand the mode of operation of various types of organization. It is broken on the technical and problem-solving tools.
5- Building the project team
To build an effective team, two priorities are to be considered: create a real group spirit and gather useful and sufficient technical skills to achieve the assigned objectives.
The relational side is a very important if not crucial, as the most complex to manage is the human.
With all the interactions within the project team between individuals who react according to their experience and their needs or personal strategies, the role of leader is fundamental. Indeed, he has to work this little world in perfect harmony within a specified time. The exercise requires excellent qualities and leadership skills and a leadership (the group recognition are recognized qualities of head and not his status).
6- Managing Project Risk
Risk is an integral part of project management. New creation generates uncertainties and shadows. It is therefore necessary to master the potential threats to achieve the objectives. Focus on key principles.
The approach and best practices to remember are to draw on the risk management methods generally either for a project, a new activity, a new structure, a presence in a country, etc. That is to say work on two major phases: analysis of the project's vulnerabilities and responses that the group can bring.
The aim is to prevent these risks and if necessary to anticipate their treatment to be ready when the time comes.
7- Tools and methods for project planning
To achieve the objective, planning is an essential phase. Without it, nothing is under control, the project manager and his team would sail in sight.
Indeed, planning aims to organize the sequence of steps of the project in time. A key task for the control of deadlines.
Usually to plan a project, the first phase is to cut it into several stages, to estimate the duration, identify sequence of steps (including those which may be conducted in parallel), allocate resources (financial and human) and finally model this organization on an operational document shared among all stakeholders.
There are various tools and methods presented in this dossier, notably through the selection of publications.
8- Write a specification
All projects must be changed in a specification. This document is the entry point to plan and manage the progress of operations and define what should be the deliverables.
A certain formalism is required for it to be understood by all stakeholders. The objectives are clearly defined.
There are several types of document. Include Mainly the Functional Specifications (MFS) that describe the functions that the solution to complete and accurate technical for him that the technical specifications to be met.
The two together are the basis in drafting the official document to launch external tenders or mobilize internal resources.
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